Senior Accounts Payable Specialist
Location: Ann Arbor
Posted on: November 18, 2021
POSITION DESCRIPTION: The Senior Accounts Payable Specialist is
responsible for all work necessary to ensure accounts payable
invoices are processed in a timely and efficient manne r and
performing other duties as assigned. In addition to Accounts
Payable Specialist responsibilities, performs additional
senior-level responsibilities as outlined below. ESSENTIAL JOB
FUNCTIONS: Accounts Payable Specialist Responsibilities:
Responsible for all work necessary to ensure accounts payable
invoices are processed in a timely and efficient manner; includes
reviewing documentation, ensuring proper documentation has been
provided and appropriate approvals are obtained. Ensures all
invoices are properly coded with correct account, department, and
office or other location to ensure correct allocation of cost.
Accurately maintains records of current IHA vendors, adds new
vendor information, ensure timeliness of other updates in system as
needed. Processes AP credit card payments; sends credit card
statements out, verifies receipts and posts in accounting software.
Prepares invoice deduction notices, as necessary. Responds to all
vendor inquiries regarding status of invoice payment or other
issues. Reconciles vendor discrepancies and maintains vendor
payment terms. Accurately inputs payment information into IHA
system to prepare accounts payable checks; ensures authorized
signature is obtained on all checks prior to distribution for
payment. Prints accounts payable reports as needed and maintains
all accounts payable files. Prepares analysis of accounts, as
required. Assists staff accountants with the monthly balancing of
Payables to the General Ledger. Participates in annual financial
audit preparation as required. Ensures timely completion of all
accounts payable filing, shredding or other confidential
disposition of documents; supports the department by distributing
mail or other documents as needed. Places and tracks service orders
for printers and copiers; places and tracks office supply orders.
Processes and tracks patient and insurance refunds in accounting
software. Performs other duties as assigned. Senior Accounts
Payable Specialist Responsibilities:
- Manages purchases of Gift Cards by IHA locations--- credit card
and then sends quarterly report to Payroll.
- Is primary processor of IHA lease payments to landlords. As
main contact between AP and landlords, communicates with them if
there are any variations in invoices received.
- Completes annual work related to 1099 issuance.
- Completes IHA applications for credit with vendors. Gives
applications to Controller for approval and signature. Negotiates
favorable vendor pricing.
- Primary responsibility for maintaining the monthly sales tax
spreadsheet, and then forwarding the file to CFO or VP-Finance for
the year-end tax return with the State of Michigan.
- Maintains AvidXchange software, adding new locations and
- Updates Mekorma Check Signature Software with additions and
deletions of authorized approvers.
- Trains new Practice Managers in AvidXchange and credit card
report process. Sends month-end closing emails to practices.
- Serves as go-to resource and trainer for AP staff. Creates and
updates AvidXchange training guides. ESSENTIAL QUALIFICATIONS:
EDUCATION: Associates Degree in Accounting or equivalent
combination of education and experience. CREDENTIALS/LICENSURE: n/a
MINIMUM EXPERIENCE: 4-5 years--- work experience in an accounts
payable department for at least a mid-size company.
Keywords: IHA, Ann Arbor , Senior Accounts Payable Specialist, Accounting, Auditing , Ann Arbor, Michigan
Didn't find what you're looking for? Search again!