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Accounting Clerk Associate

Company: University Of Michigan
Location: Ann Arbor
Posted on: January 15, 2022

Job Description:

How to Apply
A cover letter is required for consideration for this position and should be attached as the first page of your resume.
The cover letter must include examples of how your past work experience is applicable to this position. The letter must also include specific examples of how, in your work experience, you effectively demonstrated the (1) below behaviors and (2) the impact it had within your organization:

  • Customer Service and Communication
  • Problem Solving, Critical Thinking Skills, and Initiation of Effective Solutions

    The Financial Services & Budget office (FSB) Accounting Clerk Associate would be responsible for processing Accounts Payable & Accounts Receivable transactions, monitoring and reporting activity, training/guidance/processing of PCards and Concur, and employee travel/reimbursements for the Flint Campus. This includes:

    • Accounts Payable - processing payments for travel & hosting reimbursements to students and guests/external vendors/one-time reimbursements, Concur auditing/guidance/training, internal control monitoring, Pcard processing, review of NonPO Vouchers, PeoplePay student Prize/Gift/Awards processing, and processing of student stored value cards.
    • Account Receivable - issue/track UMF Accounts Receivable invoices, reconciliation of payments to invoices, assist departments with accepting online payments, and yearend AR reports.

      In addition, the Accounting Clerk Associate will provide administrative support for FSB. This also includes working in the office Monday - Friday from 8am to 5pm. These services will provide quality customer service for the Flint Campus as well as provide a liaison to the central office processing provided in Ann Arbor Procurement, Financial Operations, and Shared Services Center.
      Accounts Payable (60%)

      • Review, verify the accuracy, and submit Non-PO vouchers to external vendors
      • Process all student & guest travel/hosting expense reimbursements and one time refunds
      • Audit Concur Employee Travel & Reimbursement Expenditure reconciliation
      • Reconcile monthly Internal Control Reports provided by A2 Fin Ops/Procurement/SSC/FSB
      • Review online Mpathways all Non-PO & PO (> /= $10K) vouchers for approval submission and payment
      • Process PCard Applications, Maintenance, and Termination forms for the Flint Campus
      • Assist UMF Units with the Concur system for Employee Travel/Reimbursement/Cash Advance & Pcard Reporting
      • Assist UMF Units with the Student Stored Value Card Program for travel meals
      • Assist UMF Units with PeoplePay for Prize/Gift/Awards for UMF students

        Accounts Receivable (30%)

        • Issue and track UMF Accounts Receivable Invoices
        • Reconcile UMF Accounts Receivable Invoices to Cash Receipt Tickets
        • Invoice Auxiliary units for utilities used
        • Help reconcile outstanding invoices and unallocated deposits with departments and the Cashier's Office
        • Assist UMF Units with accepting online payments with SSC

          Administrative Support (10%)

          • Order supplies for the Financial Services & Budget Office
          • Provide Office support by answering phones, copying, faxing, filing and other office duties as needed
          • Distribute office mail
          • Help train and manage front desk work-study students

            Required Qualifications*

            • High School Diploma or equivalent

            • Demonstrated ability and experience in accounts payable and receivable bookkeeping accounting tasks as evidenced by 0-2 years of work experience

            • Demonstrated awareness and ability to post voucher entries, reconciles accounts, and checks for accuracy

            • Demonstrated ability to verify sorts, posts, and checks claims, bills, invoices, and vouchers

            • Demonstrated to use Microsoft Office Products


              • Demonstrated customer service competencies as evidence by the ability to focus on the needs of others, resulting in being recognized as a provider of choice

              • Demonstrated excellent written and verbal skills as evidence by clear written procedures and/or oral presentations resulting in messages being understood by constituents

              • Demonstrated ability to be a positive influence on the work team as evidenced by an approachable, positive attitude resulting in increased collaboration and support of group initiatives

              • Demonstrated strong organizational skills with attention to detail, ability to problem solve and use critical thinking skills and a self-starter with the ability to multi-task and prioritize

                Desired Qualifications*

                • Knowledge of University policies and procedures

                • Experience with MPathways (Peoplesoft), Concur, Business Objects Querying/Reporting Tool

                  Additional Information

                  • Work Days & Hours - Monday - Friday from 8:00am - 5:00pm

                  • Limited vacation time during July while closing books for fiscal year-end.

                    Background Screening
                    The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks. Background checks will be performed in compliance with the Fair Credit Reporting Act.
                    U-M EEO/AA Statement
                    The University of Michigan is an equal opportunity/affirmative action employer.
                    U-M COVID-19 Vaccination Policy
                    COVID-19 vaccinations are now required for all University of Michigan students, faculty and staff across all three campuses, including Michigan Medicine. This includes those working or learning remotely. More information on this policy is available on the Campus Blueprint

Keywords: University Of Michigan, Ann Arbor , Accounting Clerk Associate, Accounting, Auditing , Ann Arbor, Michigan

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