Administrative Assistant Inter
Company: College Of Lsa
Location: Ann Arbor
Posted on: January 15, 2020
This is a 75% FTE position. A cover letter is required for
consideration for this position and should be attached as the first
page of the resume.
The Department of Linguistics and the Weinberg Institute for
Cognitive Science are seeking candidates with advanced
administrative skills in event planning, facilities coordination,
and implementation efforts across two units.
Due to the collaborative nature of the position, the candidate must
be customer-service focused, team-oriented, and an effective
communicator who works with a positive attitude. The individual
selected for this position must exercise sound judgment, have a
welcoming and professional demeanor and have the demonstrated
ability to work with diverse individuals and groups. The ideal
candidate will be a self-motivated person that is flexible with
changing assignments and priorities , highly organized, comfortable
managing multiple projects and possesses great attention to detail.
A summary of the major duties of this position include, but is not
limited to, the following:
Departmental Administrative Support
Event Planning (55%)
Provide full event planning and management support for
Be present at events to manage all event details, as needed.
Plan and implement a wide range of academic events such as
conferences, symposia, lectures, and colloquia as well as annual
Work closely with faculty, graduate students, and staff to plan all
small and large scale event logistics including, but not limited to
timeline management, invitations, accommodations, transportation,
facilities, and room reservations, catering, signage, audio/visual
(AV) arrangements, displays, special needs requirements, printing/
event communications, photography/recording, and honorarium
Communicate with invited guests about event logistics including
itineraries, travel, and hotel arrangements.
Web content updates.
Promote an atmosphere of teamwork and provide backup support for
other staff as needed.
Other relevant tasks as requested and assigned.
Facilities Management (45%)
Serve as the primary contact for Departmental facilities projects
and serve on the Building Incident Response Team (BIRT).
Determine departmental project needs (renovations, lab set-ups,
repairs, furniture, and space utilization).
Place orders and oversee delivery/installation/work and property
Coordinate with Plant, LSA Facilities, ITCOM and LSA movers team
for all department facilities projects.
Create and install door signs for all offices and common spaces in
Management building security access (Ccure), locking/unlocking
Maintain and update bulletin boards and electronic signage.
Facilitate room scheduling requests.
Determine equipment needs.
Manage computer lad computing needs.
The mission of the University of Michigan is to serve the people of
Michigan and the world through preeminence in creating,
communicating, preserving and applying knowledge, art, and academic
values, and in developing leaders and citizens who will challenge
the present and enrich the future.
The University of Michigan is committed to foster learning,
creativity and productivity, and to support the vigorous exchange
of ideas and information, not only in the classroom but in the
Creating a work environment in which people treat each other with
respect and dignity, regardless of roles, responsibilities or
Providing support, direction, and resources enabling us to
accomplish the responsibilities of our jobs and to reach the goals
that are set for professional and personal growth .
High School diploma or equivalent experience.
3 or more years of progressively responsible event planning,
support, and coordination experience.
Demonstrated proficiency in MS Office applications (Excel, Word
applications) and Google Suite.
Ability to work in a changing environment, with the ability to
effectively adapt and be flexible.
Proven ability to effectively triage, prioritize, multitask, and
adapt as priorities shift.
Strong organization, attention to detail and accuracy, ability to
take ownership of tasks and projects, and strong communication
Demonstrated ability to work in a team environment as well as
Handle multiple assignments and deadlines, and display excellent
judgment while operating in a flexible and professional manner.
Commitment to actively participate in maintaining a positive work
environment and an open, welcoming, helpful and inclusive
department and university climate.
Knowledge of University policies and procedures
The salary range is $36,000-$45,000, please note a higher salary
may be offered based on equity and the selected candidate's
The College of Literature, Science, and the Arts seeks to recruit
and retain a diverse workforce as a reflection of our commitments
to serve the diverse people of Michigan, fulfill the College's
Guiding Principles, and sustain the excellence of LSA.
To learn more about diversity, equity, and inclusion visit
To learn more about LSA's Guiding Principles visit
The University of Michigan conducts background checks on all job
candidates upon acceptance of a contingent offer and may use a
third party administrator to conduct background checks. Background
checks are performed in compliance with the Fair Credit Reporting
Job openings are posted for a minimum of seven calendar days. This
job may be removed from posting boards and filled anytime after the
minimum posting period has ended.
U-M EEO/AA Statement
The University of Michigan is an equal opportunity/affirmative
Keywords: College Of Lsa, Ann Arbor , Administrative Assistant Inter, Administration, Clerical , Ann Arbor, Michigan
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