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ADMIN ASST (TEMP)

Company: College Engineering
Location: Ann Arbor
Posted on: January 16, 2020

Job Description:

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Job Summary
Integrative Systems + Design (ISD) is an innovative academic unit in the College of Engineering (CoE) that is dedicated to educating leaders who can think transformatively and create lasting value in the workplace and society. By integrating the depth and breadth of intellectual resources across CoE and the University, ISD offers uncommon educational opportunities through its multiple interdisciplinary graduate degrees. These opportunities are offered on campus as well as through collaborative online learning environments that allow for globally diverse and non-traditional student engagement. ISD has been consistently ranked among the top tier-one universities in the United States for best online engineering programs.

This is a temporary position - 40 hours per week for an estimated period of 3-4 months.
Salary: $22/hour

Responsibilities*
Administrative Support for ISD Chair and Leadership

  • Exercise a high level of initiative, independent judgement, diplomacy and discretion regarding sensitive and confidential matters.
  • Assist the Chair with scheduling of appointments and provide regular updates on upcoming scheduled events.
  • Coordinate meeting logistics for the Chair or leadership team such as participant attendance, room reservations, tech support, agendas, action items, materials preparation, catering, signage, greeting, etc.Academic and Faculty Support
    • Assist the ISD HR Generalist with faculty review, recruitment and appointment activities.
    • Assist with implementing the selection and assignment of GSI positions for courses.
    • Provide general administrative support for faculty and committees.Coordination of Special Projects and Activities
      • Provide project coordination and logistical support for ISD activities and seminar series.
      • Assist in managing event logistics such as: room reservations, audio/visual, tech support, materials preparation, catering, signage, itineraries, displays, special needs requirements, PR, event debrief and assessment, follow-up actions, etc.
      • Assist with special projects as needed.Overall ISD Support
        • Serve as primary responder for general inquiries, providing information, making referrals, greeting and assisting visitors, etc.
        • Assist with handling and reviewing incoming and out-going mail.
        • Assist in the information gathering, preparation, and distribution of various reports.
        • Assist in overseeing the physical appearance of the department space to ensure a welcoming and professional environment.
        • May perform other responsibilities as assigned.

          Required Qualifications*
          • A Bachelor's degree in a related field, or an equivalent combination of education and related experience may be considered.
          • Minimum of 5 years of related administrative experience in highly responsible positions providing support to senior management, preferably in an academic setting.
          • Demonstrated strong ability to exercise professionalism, handle confidential or sensitive information, and use sound judgement, diplomacy, and discretion in all actions.
          • Demonstrated high level of initiative, the ability to plan and carry out complex activities to successful completion, and the flexibility to adjust for changing needs and priorities.
          • An exceptional work ethic with excellent customer-service skills, including a demeanor that is courteous, professional, responsive, empathetic, and positive.
          • Excellent proficiency in Microsoft Office applications (Word, Excel, PowerPoint), Google applications (Gmail, Calendar, Drive, Docs), Adobe Acrobat, MBox, and other business tools and systems in a PC environment.
          • Demonstrated excellent verbal, written, presentation, interpersonal, and networking skills that show the ability to interact effectively and diplomatically with all levels of participants, partners, and audiences.
          • Excellent project management, organizational, analytical, and critical thinking skills involving multi-faceted initiatives, with a demonstrated ability to successfully meet deadlines and strategy goals.
          • Demonstrated awareness and implementation of best practices in fostering diversity, equity, and inclusion principles, and working with diverse groups of people at all levels.
          • Ability to occasionally work flexible hours in support of department needs and activities.

            Additional Information
            ISD is an inclusive and innovative community that is dedicated to integrating disciplines for an uncommon and premier education with a global reach. For more information please see: http://isd.engin.umich.edu/
            Michigan Engineering's vision is to be the world's preeminent college of engineering serving the common good. This global outlook, leadership focus and service commitment permeate our culture. Our vision is supported by a mission and values that, together, provide the framework for all that we do. Information about our vision, mission and values can be found at: strategicvision.engin.umich.edu/ .
            The University of Michigan has a storied legacy of commitment to Diversity, Equity and Inclusion (DEI). The Michigan Engineering component of the University's comprehensive, five-year, DEI strategic plan-along with updates on our programs and resources dedicated to ensuring a welcoming, fair and inclusive environment-can be found at: http://www.engin.umich.edu/college/about/diversity .

            U-M EEO/AA Statement
            The University of Michigan is an equal opportunity/affirmative action employer.

Keywords: College Engineering, Ann Arbor , ADMIN ASST (TEMP), Administration, Clerical , Ann Arbor, Michigan

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