ADMIN ASST (TEMP)
Company: Medical School
Location: Ann Arbor
Posted on: January 16, 2020
A cover letter is required for consideration for this position and
should be attached as the first page of your resume. The cover
letter should address your specific interest in the position and
outline skills and experience that directly relate to this
The Department of Neurology is seeking a temporary administrative
assistant to provide support to our Sleep Disorders Center faculty.
The successful candidate will provide a full range of highly
responsible administrative activities to multiple clinical and
research faculty members. This temporary position offers exposure
and excellent learning opportunities to various aspects of the
advanced administrative function within Michigan Medicine.
The successful candidate will have a strong customer service focus,
and will represent the department in a highly professional manner.
This will require the individual to act with confidence, competence
and discretion on a daily basis while interacting with Michigan
Medicine Leadership, departmental faculty, staff and administrative
The ideal candidate will thrive in a fast paced environment, have
outstanding interpersonal skills, judgment and discretion and solid
experience in making independent decisions regarding planning,
organizing and prioritizing work. It will be essential for the
candidate to work well within a team, have a strong and responsible
work ethic, and possess a high-level of professionalism and an
aptitude to make independent decisions when appropriate.
Michigan Medicine improves the health of patients, populations and
communities through excellence in education, patient care,
community service, research and technology development, and through
leadership activities in Michigan, nationally and internationally.
Our mission is guided by our Strategic Principles and has three
critical components; patient care, education and research that
together enhance our contribution to society.
- Provide administrative support for the academic
responsibilities of Neurology Sleep Faculty.
- Effectively manage the daily electronic calendar of Neurology
Sleep Faculty who need this support; anticipate and resolve
conflicts and deadlines.
- Answer, screen, handle and/or route all program business
telephone, fax and email communications. Track messages and assist
- Submit, and track, Request for Temporary Faculty Absence form.
- Assist with administration and external liaisons for
- Prepare grant Proposal Approval Forms (PAFs) in coordination
with the Research Office and with faculty guidance; track grant due
dates and send regular reminders.
- Regularly update all faculty curriculum vitae, NIH other
support documents, and resource pages. Preparation for meetings and
- Schedule meetings.
- Coordinate monthly faculty meetings.
- Coordination of the Annual Michael S. Aldrich Commemorative
Lecture. Document preparation:
- Format/edit a variety of correspondence and performs document
management for manuscripts, abstracts, protocols, grant reviews,
- File and maintain faculty documents and records.
- Develop/draft meeting agendas and associated documents, attend
selected meetings, create meeting minutes and distribute materials
as necessary Procuring and reconciling:
- Process reimbursement through CONCUR.
- P-card management and reconciliation
- Procurement (purchasing) via Tier I function. Other:
- Assist with Neurology Sleep website.
- Provide support for all other academic/research administrative
- Organize and distribute incoming/outgoing mail. Open/prioritize
faculty mail and assist with follow-up.
- Complete business travel arrangements, including registrations,
transportation, lodging, etc., and related external and University
forms. Process travel reimbursements.
- Additional duties and responsibilities as assigned.
- High school diploma or equivalent, and 0-1 year of
administrative experience is required.
- Knowledge of Michigan Medicine policies and procedures
- Maintain strict confidentiality on matters of a sensitive
- Excellent organizational skills with the ability to organize
and coordinate a diverse workload and complete multiple tasks
within established and changing deadlines is required.
- Must be able to successfully analyze, manage and appropriately
prioritize scheduling for extremely busy high-level executive
- Demonstrated ability to work independently, showing sound
judgment based upon experience, as well as the capability to work
as part of a diverse team in a professional and collaborative
- Excellent written and verbal communication skills with a high
degree of interpersonal skills, including the ability to accurately
transcribe minutes, recommendation letters, dictations, etc.
including the aptitude to initiate and/or draft correspondence.
Maintain curriculum vitae and bio-sketches.
- Strong ability to analyze, compare, and evaluate various
courses of action, and make independent decisions on matters of
significance free from immediate direction.
- Must be able to exercise initiative, diplomacy, discretion and
confidentiality with a positive, service-oriented attitude.
- Attention to detail and follow-through and meeting deadlines
with time management and multitasking skills in required.
- Demonstrated experience with leading a project or seeing a
project through completion.
- Associate's degree or equivalent experience. 1-2 years of
progressively responsible administrative experience
- Experience with P-Card reconciliation and procurement
- Experience with a broad range of UM applications such as
Concur, Marketsite and M-CV
- Proficiency in MSWord, Outlook, PowerPoint, and Excel
Michigan Medicine conducts background screening and pre-employment
drug testing on job candidates upon acceptance of a contingent job
offer and may use a third party administrator to conduct background
screenings. Background screenings are performed in compliance with
the Fair Credit Report Act. Pre-employment drug testing applies to
all selected candidates, including new or additional faculty and
staff appointments, as well as transfers from other U-M
Job openings are posted for a minimum of seven calendar days. The
review and selection process may begin as early as the eighth day
after posting. This opening may be removed from posting boards and
filled anytime after the minimum posting period has ended.
U-M EEO/AA Statement
The University of Michigan is an equal opportunity/affirmative
Keywords: Medical School, Ann Arbor , ADMIN ASST (TEMP), Administration, Clerical , Ann Arbor, Michigan
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