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Admin Specialist Inter Health

Company: Medical School
Location: Ann Arbor
Posted on: February 13, 2020

Job Description:

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Job Summary
The Department of Anesthesiology at the University of Michigan stands as one of the foremost departments of anesthesiology in the world. Our 180-plus faculty comprise clinical, educational and academic units which altogether provide anesthesia care in four hospitals, four surgery centers, four critical care units (with over 65 beds), seven pain clinics, and various research laboratories. Our research program spans the gamut from basic sciences of theoretical modeling of consciousness through preclinical, translational, clinical and observational research. As the number one NIH funded anesthesiology department in the country, we are home to the Center for Consciousness Science as well as the Multicenter Perioperative Outcomes Group (MPOG), the world-wide collaborative on perioperative outcomes research. We provide outstanding subspecialty clinical care to approximately 100,000 patients per year.
The Anesthesiology Faculty Affairs Manager will be responsible for overseeing a team of knowledgeable staff who have primary responsibility for all faculty processes involving new appointments, promotions, annual review, and faculty compensation. This person is the departmental point of contact for the medical school, and a direct resource for the Associate Chair for Faculty Affairs.

Mission Statement
Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

Basic Function and Responsibility:
Serve as the Manager of Faculty Affairs for the Department of Anesthesiology functioning as the administrative lead responsible for the management of daily operations for the faculty affairs activities of the department.
Duties and Responsibilities
Oversee the entire faculty affairs process from recruitment to termination, including the recruitment, hiring, onboarding, and termination for all faculty tracks and ranks within the Department of Anesthesiology.
Assist with the development and interpretation of departmental faculty affairs policies and procedures. Provide advice and proposals for handing complex faculty affairs matters.
Oversee efficient and seamless process for faculty license applications and credentialing (initial and renewal) for clinical faculty enabling them to maintain uninterrupted clinical practice.
Ensure all provider change forms are accurate for all faculty. Update forms as needed with clinic changes and review annually for accuracy.
Oversee departmental CV review and sabbatical processes and faculty leaves of absence.
Oversee the review and approval of proposed faculty compensation adjustments with the Medical School on behalf of the department.
Oversee and assist with the resolution of faculty affairs salary issues, including coordination of equity analysis, guidance on proposed salaries and facilitation of retention initiatives.
Oversee the annual faculty career review process, including updating the annual career review system, coordinating completion of reviews among the divisions, and working with the medical school to provide evaluations each year.
Assist with the planning and coordinating of faculty development courses, workshops, and retreats.
Provide high-level administrative support to the Associate Chair for Faculty Affairs, including scheduling and coordinating meetings, agenda content creation and tracking, meeting minutes/notes regarding highly confidential matters, and travel arrangement and itineraries as needed.
Promote team-based workplace environments in support of University, Health System and departmental values. Engage colleagues, leadership and staff to continuously improve employee engagement, retention and satisfaction.

Supervision Received - Supervision is received from the Chief Department Administrator, as well as the Associate Chair for Faculty Affairs.
Supervision Exercised - This position requires functional and administrative supervision of the Faculty Affairs Team.

Required Qualifications*

  • Bachelor's degree in healthcare administration or related field or an equivalent combination of education and experience.
  • 3 to 5 years of progressively responsible leadership experience in a healthcare setting.
  • A broad understanding of the faculty appointment, credentialing, and enrollment process.
  • Demonstrated superior written and verbal communications skills and ability to adapt writing and communication efforts for a wide variety of audiences; top-notch interpersonal communications and relationship-building skills, team spirit, and drive.
  • Aptitude for understanding complex issues and ability to translate and simplify them for key audiences.
  • Exercise discretion and confidentiality in all Faculty Affairs related matters.
  • Ability to organize, set priorities, and manage multiple projects simultaneously under tight deadlines; ability to manage multiple and competing priorities in a dynamic environment.
  • Demonstrated success in developing and mentoring teams.

    Desired Qualifications*
    • Master's degree in healthcare administration, or related field.
    • Experience working within a complex healthcare or academic setting.

      Background Screening
      Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

      Application Deadline
      Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

      U-M EEO/AA Statement
      The University of Michigan is an equal opportunity/affirmative action employer.

Keywords: Medical School, Ann Arbor , Admin Specialist Inter Health, Administration, Clerical , Ann Arbor, Michigan

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