Management & Program Assistant (Office Automation)

Company: Veterans Health Administration
Location: Ann Arbor
Posted on: April 9, 2021

Job Description:

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 04/09/2021. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS07 position you must have served 52 weeks at the GS06. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-06 in the normal line of progression for the occupation in the organization. Examples of qualifying specialized experience include the development, implementation and maintenance of effective office systems. He/she is responsible for the smooth flow of communications, time commitments and special projects in Ambulatory Care. Incumbent works independently in establishing priorities and setting completion dates for a wide variety of correspondence. The incumbent's supervisor is consulted when controversial or unusual problems are encountered, otherwise he/she exercises independence and resourcefulness in performing assigned duties. He/she follows all VA privacy regulations regarding sensitive, confidential personnel and patient information; OR, Education: Education at the graduate level in an accredited college or university meets the requirements for positions at GS-7 grade. Such education must demonstrate the knowledge, skills, and abilities necessary to do the work. Qualifying coursework includes: Business Management, Public Health and/or Healthcare Administration or comparable major of study. One year of full-time graduate education is considered to be the number of credit hours that the school attended has determined to represent 1 year of full-time study. If that information cannot be obtained from the school, 18 semester hours should be considered as satisfying the 1 year of full-time study requirement. Part-time graduate education is creditable in accordance with its relationship to a year of full-time study at the school attended; OR, Combination: You have equivalent combinations of successfully completed graduate education and specialized experience, as described above, that meets the requirements for this position. If education is used to meet specialized experience requirements, then such education must include courses directly related to the work of the position (copy of unofficial transcripts required at time of application). Equivalent combinations of education and experience are qualifying for all grade levels and positions for which both education and experience are acceptable. Combinations of successfully completed graduate education and experience may be used to meet total qualification requirements and may be computed by first determining the applicant's total qualifying experience as a percentage of the experience required for the grade level; then determining the applicant's education as a percentage of the education required for the grade level; and then adding the two percentages. The total percentages must equal at least 100 percent to qualify an applicant for that grade level. When crediting education that requires specific course work, prorate the number of hours of related courses required as a proportion of the total education to be used; AND In addition to meeting specialized experience requirement, applicants must show possession of the following skills, as appropriate. Applicants may meet these requirements by passing the appropriate performance test, presenting a certificate of proficiency from a school or other organization authorized to issue such certificates by the Office of Personnel Management local office, or by self-certifying their proficiency. Performance test results and certificates of proficiency are acceptable for 3 years. Agencies may verify proficiency skills of self-certified applicants by administering the appropriate performance test. (Office Automation) (any grade): 40 words per minute typing speed You will be rated on the following Competencies for this position: Attention to Detail Customer Service Communication Technical Competence Data Analytics and Office Management skills Purchasing and procurement experience Time and Attendance Program Management Automated Data Processing Application Coordinator (ADPAC) experience Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: This is a moderately physically demanding position due to the nature of the duties involved. There is some movement between the Ambulatory Care Primary Care office administrative areas and the clinics. The work may involve walking, standing, bending, sitting for extended periods of time, and carrying light to medium weight items such as reports, files, manuals, etc. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Keywords: Veterans Health Administration, Ann Arbor , Management & Program Assistant (Office Automation), Administration, Clerical , Ann Arbor, Michigan