Clerical Assistant III
Company: Trinity Health
Location: Ann Arbor
Posted on: November 22, 2021
Performs a combination of routine and complex clerical duties
requiring an in-depth knowledge of the department's operations and
procedures. Duties include composing and word processing documents,
preparing complex forms, maintaining departmental information
systems and records, monitoring budgets and coordinating meetings.
May coordinate, train and check the work of other clerical staff.
Answers telephones, opens mail, and greets and directs visitors,
using discretion to screen and prioritize on behalf of supported
personnel.Performs typing and/or word processing of correspondence,
documents and reports, usually from rough draft or machine
dictation. Composes and types/word processes non-routine
intradepartmental memos, meeting minutes and recurring reports,
according to manager's directions. Completes and prepares a variety
of forms, tables, charts and records that are often complex in
nature. Proofreads prepared materials for accuracy.
Assists in coordinating routine office workflow. Organizes workload
to adhere to established deadlines and priorities. Regularly
relieves manager of routine administrative details where errors are
likely to cause moderate cost. Takes action on items not requiring
the personal attention of the manager. Handles sensitive and
Initiates, processes and maintains departmental records, including
those related to personnel, payroll, attendance, billing, work and
purchase orders. Generates required documents (such as invoices,
purchase requisitions, etc.) and performs necessary calculations.
Updates records and files, using manual and computerized filing
systems, including spreadsheet data entry.
Operates and maintains departmental computer database systems and
data used for quality assurance, statistical reporting and/or other
purposes. This may include obtaining, clarifying, compiling,
interpreting and entering information, retrieving data, and
preparing and distributing reports. May also be responsible for
diagnosing and troubleshooting minor systems errors and
Coordinates arrangements for meetings and special functions,
including scheduling, catering, preparing materials, recording and
preparing minutes, and follow-up activities. Attends meetings as
requested. Maintains calendars and schedules of supported
personnel. May make travel arrangements.
Assists in developing and monitoring departmental budgets and
financial activity by gathering appropriate reports and records,
and identifying and resolving errors and discrepancies. Has
delegated authority to authorize routine expenditures.
Opens, sorts, screens and routes incoming mail, with authority to
open personal and confidential mail and prioritize items on behalf
of the recipient. Processes outgoing mail and packages.
Answers telephone, screens and prioritizes calls, and routes calls
appropriately. Takes and relays messages. Receives, greets and
screens visitors, patients and/or employees. Ensures amenities are
available. Notifies appropriate staff, and directs visitors and
deliveries to appropriate areas.
Responds to inquiries from departmental personnel regarding
departmental services, purchase requisitions, records and other
matters requiring in-depth knowledge of departmental operations and
procedures. Obtains and relays information on behalf of department
staff. Gathers information for projects on behalf of supported
Orders and maintains office and/or medical supplies. Coordinates
maintenance and repair of office equipment. Keeps work and visitor
areas clean and well-organized.
Trinity Health's Commitment to Diversity and Inclusion
Trinity Health employs about 133,000 colleagues at dozens of
hospitals and hundreds of health centers in 22 states. Because we
serve diverse populations, our colleagues are trained to recognize
the cultural beliefs, values, traditions, language preferences, and
health practices of the communities that we serve and to apply that
knowledge to produce positive health outcomes. We also recognize
that each of us has a different way of thinking and perceiving our
world and that these differences often lead to innovative
Trinity Health's dedication to diversity includes a unified
workforce (through training and education, recruitment, retention
and development), commitment and accountability, communication,
community partnerships, and supplier diversity.
Keywords: Trinity Health, Ann Arbor , Clerical Assistant III, Administration, Clerical , Ann Arbor, Michigan
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