Administrative Assistant Associate

Company: Careerbuilder-US
Location: Ann Arbor
Posted on: January 24, 2023

Job Description:

How to Apply A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.SummaryThe U-M Office of the Vice President for Research (OVPR) oversees a variety of interdisciplinary units that collaborate with faculty, staff, students and external partners to catalyze, support and safeguard research and scholarship activity across the Ann Arbor, Dearborn, and Flint campuses. The Research Compliance Office under OVPR is dedicated to fostering within the U-M research community a culture of sustained excellence, compassionate care, and shared responsibility for upholding the highest animal welfare standards in all aspects of research, testing, and teaching, as well as the safety of laboratory personnel engaged in research. The Research Compliance Office seeks a talented and motivated individual for a position providing administrative support to both the divisions of Animal Care and Use and Research Safety Compliance.These units support several research compliance committees (i.e., Institutional Animal Care and Use Committee, Institutional Biosafety Committee, Controlled Substances in Research Committee). The individual in this role must be able to work independently in a rapidly changing environment while effectively addressing and managing significant competing priorities and duties.Responsibilities

• Under direct supervision, the Administrative Assistant Associate responsibilities include the following:Serve as initial customer service point of contact for the office, screening, prioritizing, and routing all inquiries and correspondence following established procedures Communicate and assist faculty and laboratory members with forms and required actions Process forms and assure compliance with protocol requirements Support committees through scheduling, agenda preparation, recording attendance, taking clear minutes, and post-meeting document management Assist Director's administrative assistant with the support of the Director, when needed Assist in event planning and hosting arrangements for meetings and special events Assist in tracking and reconciling expenses associated with department purchases, travel and events Inventory, organize, and order office supplies, posters, printings Serve as point of contact for maintenance of equipment (laptops, copier, etc) Maintain inventories of office technology and other equipment (office and remote) Manage room reservations for multiple committees and ad hoc meetings Maintain accurate data and run reports from various sources Function as an effective member of a multidisciplinary team Address a wide variety of miscellaneous departmental requests Complete assigned projects and process improvements Participate in focus-team efforts Additional duties as assigned RequiredQualifications
  • Bachelor's degree or equivalent combination of education and experience At least two years' experience providing administrative support in an office environment Excellent attention to detail and follow-through on tasks Excellent interpersonal, verbal, and written communication, as well as collaborative skills Demonstrated organizational skills, ability to take initiative, set priorities, and manage multiple projects simultaneously Demonstrated ability to interact professionally with a diverse group of customers while providing a high level of service Advanced skills with Microsoft and Google office suites, Adobe Acrobat, and comfort with learning new software Ability to follow established procedures, handle a variety of tasks concurrently, set priorities and meet deadlines Ability to exercise independent good judgement, confidentiality, and diplomacy Ability and desire to work independently, be part of a team, and be a self-starter DesiredQualifications
    • Experience working in an academic environment Knowledge of University policies and procedures Experience with both Outlook and Google calendar and email Experience with M-Pathways and procurement (M-Marketsite), Concur travel, and P-Card reconciliation Experience with complex calendaring tasks for individuals and groups Background Screening The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks. Background checksare performed in compliance with the Fair Credit Reporting Act. Application Deadline Job openings are posted for a minimum of seven calendar days. The review and selection process maybegin as early as the eighth day after posting.Thisopening may be removed from posting boards and filled anytime after the minimum posting period has ended. U-M EEO/AA Statement The University of Michigan is an equal opportunity/affirmative action employer.U-M COVID-19 Vaccination PolicyCOVID-19 vaccinations, including one booster when eligible, are required for all University of Michigan students, faculty and staff across all campuses, including Michigan Medicine. This includes those working remotely and temporary workers. More information on this new policy is available on the U-M Health Response website or the UM-Dearborn and UM-Flint websites. PDN-97e3730c-02b6-40fa-814d-52e386e69093SDL2017

Keywords: Careerbuilder-US, Ann Arbor , Administrative Assistant Associate, Administration, Clerical , Ann Arbor, Michigan