Location: Ann Arbor
Posted on: January 15, 2022
The Payroll Specialist is directly responsible for accurately
processing bi-weekly payroll for the assigned pay group, performing
routine audit work, and other duties as assigned.
ESSENTIAL JOB FUNCTIONS:
Audits all Personnel Change Notice and New Employee Notification
documents submitted and processed by IHA Human Resources (on at
least a weekly basis); identifies, corrects and properly documents
Processes all incoming payroll items accurately and in a timely
manner, to include reimbursements, retro-active payments, benefit
adjustments and any other payroll processing prior to payroll
submission to vendor.
403(b) changes are processed upon receipt of updated vendor file;
to include addition of new loans, establishing goals, bi-weekly
deduction set up; closes paid loans; updates 403(b) withholding
Accurately processes all incoming payroll garnishments in a timely
manner and according to IHA's Payroll process; ensures accurate
calculation of garnishment deduction, notifies employee of
deduction, seeks guidance on complex garnishment matters, ensures
that all legal requirements are met and by established
Reviews incoming pension error report, ensures correction are made
in a timely manner based on issue reported.
Conducts routine payroll audits to ensure accuracy of goals in
payroll system, PTO accrual accuracy and other audits as
Communicates with payroll vendor by submitting service requests
when processing or other issues affecting payroll are identified,
follows up with payroll vendor on outstanding SR's to ensure a
timely resolution; advances issues with vendor to manager for
Supports additional payroll functions to include pulling and
forwarding reports, updating files on IHA Intranet; reviewing stale
dated check status weekly and ensures they are voided; properly
processing voided checks; supports document filing, shredding and
confidential disposition of documents as needed.
Responds to all payroll questions from staff, providers and
managers in a timely and customer service oriented manner;
researches issues, provides regular updates on issue resolution
until completion; ensures that all questions and resolution are
Ensures that all requests for payroll reporting from Trinity
payroll, pension department or other relevant departments are
provided promptly, accurately, and in the format requested.
Serves as a back-up to the Time and Audit Specialist role.
Performs other duties as assigned.
Creates a positive, professional, service-oriented work environment
by supporting the IHA CARES mission and core values statement.
Must be able to work effectively as a member of the Finance
Successfully completes IHA's "The Customer" training and adheres to
IHA's standard of promptly providing a high level of service and
respect to internal or external customers.
Maintains knowledge of and complies with IHA standards, policies
and procedures, including IHA's Employee Handbook and IHA
Maintains general knowledge of IHA office services and in the use
of all relevant office equipment, computer, and manual systems.
Serves as a role model, by demonstrating exceptional ability and
willingness to take on new and additional responsibilities.
Embraces new ideas and respects cultural differences.
Uses resources efficiently.
Performance that meets or exceeds IHA CARES Values expectation as
outlined in IHA Performance Review document, relative to
EDUCATION: Associates Degree in Accounting or equivalent
combination of education and experience.
CREDENTIALS/LICENSURE: Certified Payroll Professional (CPP)
MINIMUM EXPERIENCE: 3 or more years' work experience directly
supporting the payroll function for at least a mid-size company,
with healthcare payroll experience strongly preferred.
POSITION REQUIREMENTS (ABILITIES & SKILLS):
Knowledge of legal requirements and reporting regulations affecting
Proficiency in multi-tasking and meeting sensitive deadlines in a
fast-paced environment with a personal commitment to producing the
highest quality work and providing extraordinary customer service;
demonstrated ability to effectively follow through on assigned
Proficient in operating a standard desktop and Windows-based
computer system, including but not limited to, Microsoft Word and
Excel, intranet and computer navigation. Ability to use other
software as required while performing the essential functions of
Excellent communication skills in both written and verbal forms,
including proper phone etiquette. Ability to speak before groups of
people for training purposes.
Ability to work collaboratively in a team-oriented environment;
courteous, professional and friendly demeanor.
Ability to work effectively with various levels of organizational
members and external contacts.
Good organizational and time management skills to effectively
juggle multiple priorities and time constraints in a fast-paced
Ability to exercise sound judgment and problem-solving skills.
Ability to maintain any organizational information in a
Successful completion of IHA competency-based program within
introductory and training period.
Keywords: IHA, Ann Arbor , Payroll Specialist, Human Resources , Ann Arbor, Michigan
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