Department Administrator

Company: NLB Services
Location: Ann Arbor
Posted on: June 24, 2022

Job Description:

Job Description :Skills / Duties and Responsibilities: - General administrative support duties for PTT Department, working collaboratively with current administrative staff. Duties include but are not limited to: - Meeting arrangement and setup (i.e., weekly, monthly department meetings, department events). - Purchase requisition submission and tracking, including approval, PO dispatch, vendor invoicing, Receipting for payment, and PO reconciliation to expenditures. - Monthly accrual preparation and submission. - Budget corrections (reclasses) - preparation and submission of correction request. - New hire setup/preparation including desk setup, required access, and general onboarding support. - Evacuation list maintenance and support for members in 1555, 1588, and 1555 Evaluation buildings. - Contact company personnel at all organizational levels to gather information in support of department operations and problem resolution. - Participate in department administrative staff support meetings; provide administrative and secretarial backup for other Department Assistants as needed. - Assist PTT GM & Managers in Special Projects as needed. - Assist in training new Powertrain admins in conjunction with other Powertrain admins. - Assist annual AKARI maintenance activities. - Assist annual FADAR (Fixed Assets) maintenance activities. - Order office supplies as needed, monitor supplies budget, and make recommendations to managers regarding purchase decisions. - Arrange travel as needed through Toyota's travel agency. - Coordinate department lunch, retirement, family event recognitions. - Mail distribution Requirements: - 3+ years of general office/department support experience. - Excellent Verbal, written, and interpersonal skills. - Excellent customer service skills. - Advanced knowledge of MS Outlook, Word, Excel, PowerPoint, SharePoint. - Strong ability to work independently and collaborate with other members - Knowledge of SAP/Ariba preferred

Keywords: NLB Services, Ann Arbor , Department Administrator, Other , Ann Arbor, Michigan